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Event Policies

REGISTRATION

Entry Fees/Refunds

All entry fees and registrations are non-refundable and non-transferable.

Transfers

Entry fees are non-transferable and non-refundable. We do not transfer from one race to another.

You may be able to transfer to another event at the same race (e.g. 10 Mile to 5K) if there is room in the event. There will be no refunds if transferring from a more expensive to a least expensive run.

Do not swap your bib. Bib swaps are strictly prohibited. Individuals who are found swapping bibs will be removed from the results and/or will have their registration voided and will be barred from future Pacers Events.

Transfer Exception: Parkway Classic

We do allow transfers for the Parkway Classic per our strict transfer policy for the event.

Deferments

We do not offer deferments except for the Parkway Classic. You must defer per our strict deferment policy for the event. Registrants are responsible for any price increases or fees.

Active Military Exemption

Prior to race day, we will allow active military with deployment orders to defer to a future Pacers Event. There will be no refund of a difference of the event price and registrants are responsible for any price increases or fees.

Team Registration

Some races allow for team registration. Please see race specific page for details.

Online Registration Processing Fees

We do not charge additional processing fees for registering online for Pacers Events owned races.

Registration Options

We only accept registrations online or at packet pick up (if the event has not sold out or closed). We do not accept paper registration forms.

Late Registration/Packet Pick Up Registration

For most events, if the event is not sold out, registration will remain open until the start of the race. Certain events do not allow race-day registration, regardless of whether the event has sold out. Please check the event’s website to see if race-day registration is available and to ensure that the event is not sold out. We take cash, check, and credit card at packet pick up.

PACKET PICK UP

Picking Up for Others/Group Pick Ups

You may have your packet picked up by another individual, regardless if they are registered for the event or not.

If you are picking up for a group larger than 10, we ask you contact us at events@runpacers.com 24 hours prior to pick up to speed up packet pick up. This option is only available for pre-race packet pick up and not available on race day.

Registering During Packet Pick Up

For most events, if the event is not sold out, registration will remain open until the start of the race. Certain events do not allow race-day registration, regardless of whether the event has sold out. Please check the event’s website to see if race-day registration is available and to ensure that the event is not sold out. We take cash, check, and credit card at packet pick up.

Picking Up Packets After Race/Shirt Exchanges

We do not reserve packets/runner premiums for individuals who do not pick up prior to the race. However, you may go to the Pacers store (the store where the last in store packet pick up was held) to see if there are any leftover tees. In addition, if you would like to exchange a size you may go to the store to see if available and exchange accordingly. Availability and sizing not guaranteed.

PARTICIPANT PREMIUMS AND POLICIES

Runner Premium Policy

When you register, you will be able to select a premium based on size availability (if applicable). Pacers Events employs a first register policy where participants may select their preferred size from our inventory at the time of registration. Inventory is then depleted based on the sizes selected by participants. Earlier registrants will have more options for sizes/premiums then individuals who choose to register closer to the race.

Participants must take the shirt and size they registered for; we do not offer pre-race premium swaps. Participants who wish to trade out their shirt for another available size may do so on a first come basis after the race at shirt exchange booth or the week after the race at the sponsoring Pacers store. Shirts that are exchanged must be unworn. Pre-registrants who pick up packets at packet pick-up or race morning prior to start are guaranteed a shirt in their requested size. If we are unable to provide your size, we will offer you a different size or order a shirt and have it mailed to you, your preference.

Runners registering at packet pick-up will select a shirt from whatever size inventory is available at that time. Runners registering on race morning will be charged full price and may have to wait until after the race to claim a shirt from whatever inventory is left over. Participants who pre-register and do not pick up a packet prior to the race will forfeit their premium; if available they may pick up at the sponsoring Pacers store however size and availability not guaranteed. There are no guarantees that any shirts will be available or in the correct size.

Headphones

RRCA insurance dictates that we cannot sanction headphone use during our races. Runners who choose to run while wearing headphones must assume full responsibility for their use. They must be able to hear all instructions and directions given by race course personnel and be aware of their surroundings at all time.

Bag Checks

Some of our races offer bag checks. In the event a race offers a bag check Pacers Events assumes no liability for loss, theft, or damage. Please do not bring valuables.

WEATHER, SAFETY, COURSE CUT OFFS, AND CANCELLATIONS

Pacers Events LLC may cancel, shorten, or alter any event or course due to weather, other acts of God, terrorism, or for any other reasons within or not within the control of Pacers Events LLC. All entry fees are non-refundable, and may not be deferred toward a future event.

Rain or Shine

Our races are held rain, snow, sleet, heat, or shine.

Race Delays

Pacers Events LLC, in conjunction with the municipality, reserves the right to delay an event start for any reason, including weather. Typically we will delay up to 30 minutes prior to start if there is lightening. We typically do not delay for heat, rain, or snow.

Course Alterations

Pacers Events LLC may alter a published course at any time and for any reason, including but not limited to road or trail construction, runner safety, municipality requirements, or other items.

Race Cancellations

In the event of extreme weather conditions, Pacers Events LLC, as advised by the Police and Fire/EMS Departments, reserve the right to cancel the race or run it as an untimed “fun run” without advance notice.

If this should be necessary:

Participants will receive premiums (in accordance with registration policies)

No entry fee refunds will be made

The final decision regarding the conduct of the race will be made within an hour to a half hour prior to the start of the race and will be announced over the race public address system.

“Rain” Dates

We do not have “rain” dates for events.

Course Cut Off Times

We are committed to providing opportunities for all people to participate in our events, regardless of speed. However, we must institute course time limits in order to adhere to municipality requirements.

The following are our current course timelines for our events. Please note these can change depending on weather, police availability, and other safety concerns. These changes can happen as late as prior to/during the event, although rare. In all instances, we will do our best to obtain finish times for individuals.

As well, the following time cut-offs are based off of the time the race starts (e.g. gun time) not your start time. If you believe you cannot make the course cut-off time, please e-mail events@runpacers.com prior to registration so we can determine if we can obtain a waiver for you or if we can arrange an early start.

1 Mile: 15 Minutes

5K: 1 Hour and 5 Minutes

4 Miles: 1 Hour and 15 Minutes

8K: 1 Hour and 30 Minutes

10K: 1 Hour and 35 Minutes

Parkway Classic: Must complete by 10:45am (early start options available)

*We have a very limited early start option for the Parkway Classic (7:00AM, 7:15AM, and 7:30AM). Please note, the early start option is only available to runners who will not make the course cut-off time and based on permitting, only a limited number of runners will be allowed to start at each time. To pre-register email Gail@runpacers.com by March 31. You must pre-register for the early start option and may be asked to provide proof of pace (previous official race time). 

Stroller Policy

We believe a fit family is a happy family and allow strollers on our courses, if the course and/or municipality allow it. However, we do have some requirements: you must start in the back, you may not weave through packs of runners, and you must always yield the right of way to other runners. Children in strollers ride for free. Do not attach a runner bib to your child in order to avoid timing/awards issues.

Strollers are strictly prohibited at the following races:

  • Parkway Classic 10Mi and 5K
  • Lost Dog Race Series
  • Fairfax Four Miler

Strollers are not permitted on trail races or at any race with a start time after 6:00pm (September – March) or after 8:00pm (April – August).  Special note regarding Fairfax Four: Strollers are expressly prohibited by the Fairfax City Police Department. Any individual running or walking with a stroller will be removed from the course by Fairfax City Police officers.

Each municipality has their own rules related to strollers; in some instances they are strictly prohibited in races. In this case, the municipality policy which will supersede our stroller policy.

Pet Policy

Dogs on 5 foot, non-retractable leashes are permitted at limited Pacers Events.

Pets are welcome at events that MEET ALL OF THE FOLLOWING CRITERIA:

5K or shorter distance races

Events with less than 1500 registrants/finishers (based on prior year finisher results)

Races held in Arlington County

Events held in the morning

Races held on roads with multiple lanes (exemption: Lost Dog 5K series).

Dogs must be friendly, be up to date with shots, and have no history of fighting or biting. Pet owners take full responsibility for the behavior of their pet. Pet owners must start towards the back, may not weave through packs of runners, and yield the right of way to other runners. Pet owners must also clean up after their pet.

Pets are strictly prohibited at the Parkway Classic 10 Mile and 5K and Fairfax Four Miler.

Bandits/Non-Registered Participants on Course

Individuals who participate in our events but who are not properly registered are strictly prohibited and will be ejected from the course. Please do not participate if you are not properly registered; you will disrupt the event for individuals who have taken the appropriate steps to register properly.

If you require a guide or a coach on course, please contact events@runpacers.com at least four weeks prior to the event. We will do our best to accommodate your request.

GENERAL

Photo Policy

By registering for our events, you agree to the use of your name and photograph in broadcasts, newspapers, brochures, and other media without compensation.

From time to time, we allow complimentary download of photos from events. These photos are the property of Pacers Events LLC through a license agreement with Swim Bike Run Photography and may not be used for non-personal use without the express written consent of Pacers Events LLC and Swim Bike Run Photography.

Tax Deductions

Pacers Events LLC is a for-profit corporation. Your entry fees cover the expenses of the event and you receive tangible/non-tangible goods in exchange for your registration fee (e.g. premium, safe closed and certified course, timing tag and scoring, post-race food, entertainment). Typically, only donations above the registration fees that are made directly to the charity are eligible for tax deductions, however, you should confer with your tax professional.

Registrant Waiver

All participants are required to sign a release. A copy of our standard release is provided below: ALL PARTICIPANTS IN ROAD RACES CONDUCTED BY PACERS EVENTS, LLC AND THEIR RELATED EVENTS (“EVENT”) ARE REQUIRED TO, AND HEREBY DO, ASSUME ALL RISK OF PARTICIPATION IN THE EVENT BY SIGNING THIS GENERAL RELEASE AGREEMENT: The undersigned athlete (“Athlete”) on behalf of himself/herself and on behalf of Athlete’s personal representatives, assigns, heirs, executors, and successors hereby fully and forever release, waives, discharges and covenants not to sue Pacers Events, LLC, Pacers Running Stores, Farley Enterprises, its affiliated corporations and charities, the host city, county and state, RRCA, any and all municipal agencies whose property and/or personnel are used or in any way assist, all sponsoring or co-sponsoring companies or individuals related to the Event, together with their officers, directors, shareholders, successors and assigns (collectively, “Releasees”) from all liability to the Athlete and his/her property or resultant death, whether caused by the active or passive negligence of all or any of the Releasees or otherwise, in connection with Athlete’s participation in the Event. Athlete represents and warrants that he/she is in good physical condition and is able to safely participate in the Event. Athlete is fully aware of the risks and hazards inherent in participating in the Event and hereby elects to voluntarily participate, knowing the risks associated with the Event. Athlete hereby assumes all risks of loss(es), damage(s), or injury(ies) that may be sustained by him/her while participating in the Event. Athlete agrees to the use of his/her name and photograph in broadcasts, newspapers, brochures, and other media without compensation. Athlete acknowledges that the entry fee paid is non-refundable and non-transferable. Athlete acknowledges and agrees that Pacers Events, LLC, in its sole discretion, may delay or cancel Event if it believes that the conditions on the race day are unsafe. In the event the Event is delayed or canceled for any reason, including but not limited to: fire, threatened or actual strike, labor difficulty, work stoppage, insurrection, war, public disaster, flood, unavoidable casualty, acts of God or the elements (including without limitation, rain, hail, hurricane, tornado, earthquake), or any other cause beyond the control of Pacers Events LLC, there shall be no refund of the entry fee or any other costs of Athlete in connection with the Event. Athlete hereby grants to the medical director of the Event and his/her agents, affiliates, and designees, access to all medical records (and physicians) as needed and authorizes medical treatment as needed. Athlete understands that he/she has the right to refuse medical care and advice of Event medical directors and representatives; if Athlete’s medical condition becomes such that Athlete’s mental capacity is questioned, the physician has the right to recommend and initiate treatment of Athlete. Athlete agrees and understands that Athlete hereby assumes liability for any and all medical expenses incurred as a result of training for and/or participation in the Event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services. Athlete warrants that all statements made herein are true and correct and understands that Releasees have relied on them in allowing Athlete to participate in the Event. ATHLETE HAS READ THE FOREGOING AND INTENTIONALLY AND VOLUNTARILY SIGNS